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Guest researcher | Euraxess@uib.no

Guest researcher at ˷ͧƻ

Welcome as our guest at the University of Bergen (˷ͧƻ). Here is some practical information for our guest researchers and visiting PhD students from abroad. We hope this will give you a good start on your visit to ˷ͧƻ.

Main content

Establishing contact

The university receives many requests from researchers wanting to visit us for a period. Usually you will have the best chance to succeed in making a research visit, if you first establish direct contact with our researchers in your field.

Immigration

Requirements for Nordic guest

If you are a citizen of a Nordic country there are no requirements if you are staying less than six months.

If you plan to stay and live in Norway for more thansix months, you mustvisita tax office for an ID check andsubmit a notification of change of address no later thaneight daysafter your arrival in Norway. Follow the steps at to book an appointment at the tax office.

Immigration for EU/EEA guest

If you are an EU/EEA national and your intended stay in Norway is more than 90 days, you need to register with the Norwegian authorities.This includes an online registration and an in-person meeting. This registration cannot be started before you arrive in Norway.

Step 1 - Online registration

The online registration should be done as soon as possible after your arrival in Norway.

  1. Start the registration at and choose your Nationality.
  2. Study the displayed information carefully, then click "How to register".
  3. In the next step, type what municipality you will live in, normally "Bergen".
  4. Read through the steps and click "Go to the application form". This will take you to theUDI Application Portal. Create a new user if you do not already have one.
  5. Go through the introduction and rights and duties information.
  6. Fill in your personal and contact information. You will be asked to provide an address in Norway. If you do not have an address at this point, you can use the address of the ˷ͧƻdepartment/unit that you are visiting.
  7. In the "Basis for residence" step, choose "I have enough funds to support me and my family".
  8. In theMeeting pointsection, choose "Bergen" as the municipality and then choose "Vest police district, Service center for foreign workers in Bergen" (SUA).If you will be living outside of Bergencontact Euraxess@uib.nofor advice.
  9. After reviewing and submitting the application, you can book an appointment with the police at SUA to hand in the required documents in person and finalise the registration.

For those who have short stays in Norway and are unable to find an available appointment with the police at SUA before you leave, you will not be facing any consequences for not registering.

Moving with family

If you are coming to Norway with your family and they are also EU/EEA nationals, they should also If they are not EU/EEA citizens, they can .

Step 2 - In-person meeting

To finalise your registration you must have an in-person meeting with the police and Tax Administration at SUA:

  • Get your registration certificate (Police)
  • Apply for a tax deduction card (Tax Administration)

For your appointments at SUA you must bring:

  • Passport or National ID card approved as a travel document in the Schengen Area.
  • If you are not formally employed by the ˷ͧƻ you must bring an invitation letter from your department stating the purpose and the length of your stay and documentation that you have enough money to support yourself and any accompanying family members. You must also bringdocumentation of private health insurance or your European Health Insurance Card.

Immigration for non-EU/EEA guests

Guest invitation

If you need a Schengen visa or a residence permit to visit us, an official invitation letter is required.

The written invitation should include the official letter headof the inviting department/unit of the university, explaining who will be coming, how long they will be staying in Norway, and the purpose of their stay. Itshould also be made clear if the inviting department will be financial responsiblefortravel costs, accommodation or other costs.

The invitation letter is for processing the visa, and the immigration officers need to understand the scope of the visit to process the application.

There is no requirement for universities to submit a guarantee declaration. Any financial responsibility should be well documented in the invitation letter.

Apply for a residence permit

If you are planning on staying in Norway for more than 90 days, you need to apply for a residence permit; read more information here about staying less than 90 days. Start the process early!Please note that, as a rule, one is not allowed to start working in Norway before the residence permit has been granted. Applying for residence permit should be done well in advance of arrival in Norway.

Registration process step-by-step

To start the registration process, follow the instructions on webpageof the Norwegian Directorate of Immigration (UDI). Here is some specific advise to help you along the way:

  1. On the initial webpage, follow the instructions andchoose the Work immigration track.
  2. In the next step, choose the Vocational training and researchtrack and thenResearcher with own funds. Press How to apply
  3. In the next step, you are asked if you are already in Norway and wish to hand in the application here. Choose Wish to apply from abroadand enter the country in which you are legally residing.Note:Only under very special circumstances non-EU/EEA nationals may apply for a residence permit from Norway.
  4. Print out theChecklist for researchers with own funds
  5. This will take you to theUDI application portal. Create a user if you do not already have one. Tick the disclaimer and press the buttonGo to application form.
  6. In theWhere are you submitting the application section, choose the country in which you are legally residing
  7. Make a note of where you must submit the documents.
  8. Fill in the personal information.
  9. In theContact informationsection you are asked to indicate your planned address in Norway. If this is not yetclarified, usethe address of your ˷ͧƻdepartment/center.
  10. The next steps should be straight forward until you come to theInformation about your worksection. Hereyou are asked to provide theorganisation number of ˷ͧƻ whichis874 789 542.
  11. On how long you like your residence permit to be valid for, you enter the length of the research stay agreed upon with the university spelled out in the invitation letter.
  12. Check the information, tick the boxes, pay the application fee and follow the instructions on how to book an appointment for submitting the documents. Make sure to bring all the documents required in the checklist to this appointment.
  13. Depending on your nationality, you might need a visa to enter Norway. This visa will be issued automatically when the residence permit has been granted.
  14. As soon as you have submitted the documents, youproceedtothe next step by following the instructions under Arriving in Bergen, registration with Norwegian authorities. As part of this procedure, you book a new appointment for getting the residence card. Note that you can only prebook appointments 7 weeks ahead. Do the booking well in advance of moving to Norway and choose one of the first available timeslots after your planned arrival in Bergen.Book the appointment at the in Bergen.

PhD students with external financing

If you are an International PhD student arriving with financing from your home country, please follow the steps and information atInternational PhD students with external financing | Student Pages | ˷ͧƻ

Tax information

If you're you receiving salary or any payments from ˷ͧƻ or other Norwegian organisation, you must apply for a

If you plan tostay in Norway for more than 14 days per year, an obligatoryID checkat the Tax Administration office is required. The total number of days is calculated annually, irrespective of the length of each stay. This includes all days spent in Norway, whether for work or leisure, and even half days are counted as a full day.

If you are staying less than 14 days, ˷ͧƻ can apply on your behalf.

Social security documentation

If you will receive salary from ˷ͧƻ during your stay here, you must provide social security documentation from your country of residence.

This is to ensure that social security contributions are paid to the correct country. Without this documentation, we are required by law to deduct social security contributions from your salary, to Norway.

Contact the social security administration in your country of residence for documentation.

Insurances

EU/EEA citizens: European health insurance card. If you are staying longer than 3 months, you must apply for an S1 certificate from your home country.

All guests must have insurance to cover health expenses. In addition, we highly recommend to have a travel insurance.

Mandatory tubercolosis test for those coming from a country with high risk

When arriving from , and staying more than 90 days, one must undergo screening.After registereing entry to Norway you will be notified by mail if you need to take compulsory tuberculosis screening or an X-ray examination.

The examination is free of charge and is done atSmittevernkontoret

  • Visiting adress: Helsehus, Solheimsgaten 9, 3rd floor (4.etg)
  • Opening hours: Monday – Tuesday: 08.20 – 11.00

It is not possible to make appointments in advance. Remember to bring your passport.

Contact Smittevernkontoret at:smittevernet@bergen.kommune.noor call 55 56 58 80.

Bringing children

Norway’s childcare system aims to be inclusive. For children who turn one year of age by the end of November in a given year, there is a universal right to a kindergarten place in the municipality in which they reside, provided that parents apply before the main admission deadline (March). This right typically applies to children of anyone who is legally resident in Norway—this includes international researchers who have a residence permit and have registered an address in the municipality.

If you are only in Norway for a short research stay, you may not meet all the criteria that guarantee a kindergarten spot within the “main intake.” You can still apply, but admission may depend on available vacancies.

Bergen Municipality states that if you do not have the Norwegian ID number or MinID (get this once you move and have your ID number), you will need to contact Innbyggerservice (citizen service) at innbyggerservice@bergen.kommune.no.

You can also contact fagertun.barnehage@sammen.no as they might be able to help you with Sammen daycares openings, or who to contact further.

Private kindergartens may sometimes have more flexible admission policies, but they can still have waiting lists.

This links about kindergarten can also be useful for you:

: Alternative for those on short stays or who has partner who is home with children. Good place to socialise and meet other parents.